Ottawa Conference Planners

Ottawa Conference Planners

Say Something Communications offers conference and event planning services in Ottawa and throughout Canada. 

 

We are regularly sourced by clients to undertake the entire role of planning a conference or event.  We are also sometimes asked to manage small, individual portions of an event, like webcasting, registration social media engagement or destination management services because clients have the in-house expertise to manage the rest on their own.   We even offer our services to other event management companies on occasion, when they require additional assistance with meetings they’re planning.

We make our contacts work for you

 

As event management professionals, we are well connected with the meeting and events industry in Ottawa and throughout Canada.  When we approach a venue, they usually already know us, whether that’s because we’ve worked with them in the past, or because we’re members of the same industry associations, and they often know that we have the power to bring them future business, not only your business, but the business of other clients in our care.  This allows us to negotiate contracts on your behalf with a little more in our ‘back pocket’. Unlike someone new to the conference planning game, we aren’t going in ‘hoping for the best’.  We know where to start with our negotiation, we know what the hotels, venues and suppliers need in order to make a deal work and we also know what they can and can’t negotiate on.  This all works in your favour.

As an added benefit, we can help to decipher the crazy hotel & conference centre contracts that always tend to make our clients a little nervous.  When you start seeing clauses that say you have to pay for extra this and extra that and if X percentage of your room block doesn’t materialize you’ll have this attrition penalty to pay and that F&B cancellation penalty, etc…etc… — you’re going to wish you had someone who’s been around the block a time or two to help you make sense of it all.  We’ll do that for you.

We can help as much or as little as you need

 

Many businesses and conference organizing committees just need help with certain aspects of their events and can take care of the rest of it on their own.  For example, we can negotiate the venue and /or food and beverage contracts for your event, and leave the logistics up to you, or we can help you develop a solid project plan and critical path that your team can use as a guide to planning a successful conference – and consult with you only when you need some additional help, or we can run your whole event from start to finish.

We’ve been planning conferences for a long time and we have a broad range of experience and expertise. 


Here’s a small example of some of the event management and conference planning services we offer:

  • Registration services (online, onsite, financial management of fees, etc…)
  • Accreditation services and liaison for high profile events
  • Project planning and management (critical path development)
  • Financial management (budget development and management)
  • Media relations (press releases, press conferences, social media)
  • Event marketing
  • Volunteer relations
  • Site selection
  • Committee management
  • Trade show and exhibition management
  • Supplier negotiation and liaison
  • Marketing, collateral and social media
  • Program development
  • Sponsorship / fundraising programs
  • On site delivery and implementation
  • Registration clerks, information teams
  • Housing / hotel bureau
  • Speaker solicitation, confirmation and liaison
  • Feedback, evaluation, best practices and lessons learned

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We plan conferences, fundraising events and galas in Ottawa and throughout Canada.  Contact us today for a quick chat and we’ll explain why our services will not only relieve a lot of stress on your team, but offer a ROI that can’t be beat!

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